Health & Safety News

Why safety management software is just like lying down 

Most folk like to focus their attention on being a better version of themselves. The top 5 things are going to the gym, reducing time spent on social media, eating healthier, saving money and committing to a better work-life balance.

Why not help your workers become a better version of their work-self by finding faster, efficient ways for completing tasks, going greener by reducing paper usage and streamlining systems to improve a better working environment. Here’s a little on how one change can suit everyone and improve the mural in the office/on-site or wherever your workplace may be.

Why is Safety Management Software like lying down?

We all know Winston Churchill. If you don’t, better head over to Google and find out. Whether you love or loathe him, he was a pretty incredible guy and came up with some pearlers in the famous quotes department. One of our favourites is:

Mr Churchill, to what do you attribute your success in life?
“Conservation of energy. Never stand up when you can sit down. And never sit down when you can lie down.”

It’s settled then, I’m off for a 30-minute lie-down!

If you are a typical Safety Manager, business owner, HR manager, or you have some other title and got handed the duty of managing safety in your business, I’m guessing you are many reports and missing files away from having a lie-down.

IT DOESN’T HAVE TO BE THAT HARD. Safety Management Software (SMS) makes it easier to manage your workplace health and compliance requirements and roll it into one place. It gives you the ability to monitor, track and report on your safety data in real-time. And even better, it does it all on its own through some pretty handy automation tools.

Why?

You know that a successful company identifies and manages all risks that have the possibility to have an impact on the business. Oh, and there is a fair amount of efficiency that comes from accessing integrated data for multiple purposes. The safety of your employees is vital, especially when facilitating compliance with OHS. For businesses, there are a lot of reasons and benefits to using a compliance software platform.

How do you pick the right one?

There are many safety management software systems out there, you need to make sure you are choosing the best system for your business. The software needs to make your life easier when it comes to workplace health and safety. An easy to use platform that is jargon-free is essential. Furthermore, ask questions, outline your business challenges and trial the software before committing. Free demos are key to ensuring a system can work for you.

Let’s talk facts.

Whether your company employs 13, 300, or 300,000 workers passing notes through Excel spreadsheets to track those interactions isn’t feasible, because you’re a consistent business with a predictable growth curve this year. Those multiple spreadsheets, or similar systems you use to catalogue and analyse your safety processes, is an ugly and clunky relic that needs to be a thing of the past. Kiss goodbye to that ‘Microsoft Excel has stopped working’ message.

Sound familiar? If so, then it’s time to look at options and update.

What to look out for?

You’re a smart business owner, safety professional or manager and you need a safety management software system. If you’re still on the fence about whether this technology is for you, read on to find out which questions to ask yourself when evaluating your needs for a compliance software platform.

You need to ensure the system’s backed with great technology –

A configurable system is important as this will future-proof your business when it comes to health and safety management. For example, as legislations change you need a system that can change too. With configurable software, you can change;

  • Legislations
  • Permissions against workers
  • Add/delete modules
  • Change forms
  • Colour schemes and logos
  • Dashboard visuals and settings
  • Reporting

Every aspect of Donesafe’s platform is configurable.

Easy to use and jargon-free is crucial to ensure all workers can utilities the system. Not everyone’s familiar with terms such as PIAWE, JSA, COSHH and IOSH. Let’s keep it simple!

Cost effective based on a number of workers and modules in use. Make sure you are not paying for a full system if you only use a number of modules, there will be a big difference in costs for businesses with 20 workers compared to 40,000 workers.

Ask yourself does the software system you have chosen cover everything you need it to? If you still have to complete the odd thing in Excel or other systems then maybe you should reconsider your options.

Can the system you are looking at provide real-time reporting? This is a process that can take up a lot of time if you’re using a variety of unconnected systems. The ability to build your own reports and have them displayed on a dashboard will save both time and money for a business. And not to mention happier employees. Think of the time saved for each employee, team or department – crazy.

Instant notifications when observations, hazards or injuries are flagged. The correct team members need to be notified to get to the end result faster. The ability to add email reminders to ensure actions are closed off in a timely manner.

Donesafe can cover all of the above and more… Many more of our features can be found on our website – All Features

Frequently asked questions?

Can you manage ALL health and safety on one platform? Yes, you can. Our configurable platform allows you to only see what you need and add modules as you go.

I only have 10 workers, do I still need a safety management system? Yes, you do. It’s important to have all your health and safety in sync and know exactly what’s happening in the business. The benefit is, you only pay for what you use based on the number of workers.

We are an Enterprise company of 40,000 workers, how can one system cope with all this information? Donesafe is a cloud-based safety system which means storage and large volumes of documents isn’t a problem. The system will remain fast and reliable at all times. We are currently working with the likes of McDonald’s, NAB, Suncorp, IAG and many more Enterprise clients.

Feel free to send any questions or business challenges through by completing the contact form below.

And as always, keep safe out there.

By Donesafe at Donesafe.com

For a paperless, jargon-free business safety solution that you can manage from your phone, click here to get in contact and ask about how you can try Donesafe for FREE or visit our features page to find out more.