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5 Key Features of EHS Software Every Business Owner Should Be Aware Of

Features | EHS Software

EHS compliance software helps enterprises reduce risks while meeting regulatory compliance frameworks. It enhances a company’s visibility over risks that can be associated with them and empowers them to take remedial initiatives to mitigate these risks. 

While the premise of a health and safety management software may seem simple, most platforms available in the market are equipped with various modules that support a broad array of features like incident management, auditing and inspection, risk appraisal and mitigation, real-time information evaluation and compliance control, among others. 

We listed 5 features you should consider in an EHS software and how to maximize them for your enterprise: 

1. Solutions that work with you in each step of your health and compliance journey 

Complying to environment, health and safety regulations is not a walk in the park. Each organization has different demands they need to address and standards they must adhere to. EHS software solutions save these establishments from the headaches of health and safety compliance. 

Whether you choose to do it yourself or hire experts from your provider, your EHS compliance software should have no problem in creating forms and workflows bespoke to your organization. Designed to be easy to grasp, configuring your solution to your organizational processes shouldn’t require extra coding skills or expertise. 

Speaking of convenience, your health and safety management software should be able to automate manual or repetitive procedures that demand regular follow-throughs and round offs. 

When it comes to data, your EHS compliance software has the capacity to integrate with data from your existing platforms. It can also transform data into intelligence and exhibit real-time analytics. 

As for your employees, your health and safety management software offer nothing but empowerment by digitally revolutionizing your company’s compliance culture and by keeping everyone in the loop through cloud capabilities. 

2. Real-time data capabilities

Real-time information has been known to revolutionize various industries, from improving patient care in hospitals to boosting customer satisfaction in retail businesses. It’s even being used to save people from contracting the coronavirus. 

With its ability to rapidly respond to market shifts and client requests, it is the premier state of data analytics, and establishments can harness it in complying with environment, health and safety standards. 

To start, using any web-enabled device, members of your team can accomplish their daily actions, complete records and engage with your health and safety management software from any location. 

Health and safety can include urgent concerns, which is why time is of the essence when it comes to compliance. Through EHS software solutions, any data delivered on the field can be immediately accessible to significant users, making sure that they don’t need to wait for hours or a day for the information they require to complete a task.

Meanwhile, if you or any of your employees are always on the move and are not confined to a particular location, your EHS compliance software can send you instant alerts on your device, which leads you directly to the document or data you need so that you can easily progress the workflow and investigation. 

Real-time data submitted across the organization are compiled in analytical and comparative reports with drill-down functions to further examine performance. 

Ultimately, when you reduce the time needed to relay information to your company’s decision-maker, your company can make better decisions, which translate to a better bottom line. With real-time data availability through EHS software solutions, organizations are expected to accelerate their operations and evolve. 

3. Automated measures that dynamically oversees workplace risks and hazards

Latest software trends claim that automation will hit the market tremendously, and they’re not wrong about it. In fact, Forrester predicts that more than a million knowledge-work jobs will be filled in by software robotics, RPA, online agents, chatbots, and decisions based on machine-learning. 

This means that enterprises are rapidly shifting towards automation as quickly as possible in order to remain relevant. In the case of work health and safety, it is to easily comply with established policies and regulations. 

Experts say that automation is key for simplifying processes and enhancing productivity in the workplace by taking over processes and large volumes of repetitive admin that can easily be automated thereby freeing employees to tackle more complex tasks. 

We all agree that automation saves time, improves operational quality, reduces manual efforts and boosts team morale. It increases return on investment and overcomes any error one might make through manual processes, which is extremely important for enterprises that want to fully comply with health and safety standards.

Top EHS software can supply you with these benefits with end to end management capabilities. Through layering on automation regulations, you can easily oversee risk and hazard processes that require multiple actions and accelerate the output delivered by your employees. 

As the popular adage goes, prevention is better than cure. EHS compliance software automation focuses on preventive measures rather than responsive actions by constructing your risk profile through data analysis. 

Through a proactive process that drives constant betterment and risk reduction in your establishment, you can also arrange smart risk and hazard management that educates and enlightens the user. To know more, you can check out this guide on EHS software from FinancesOnline

Ultimately, although it requires considerable organization while arranging information connected to organizational processes across the company, automation brings proactive risk and hazard management strategies, which are more beneficial and preferable for your enterprise when looking at the long run. 

4. Platforms that are ready to be deployed

Top EHS software usually comes with every tool you need to comply with environment, health and safety regulations. 

Need a file for the next time an inspector pays a visit to your workplace? You can utilize a document management solution for easy access and safe storage for any health and safety-related record. Need an easy way for your workers to report near-misses? Your EHS compliance software might just have intelligent incident management and reporting tools that can significantly boost reporting initiatives. 

With a wide array of tools, it’s honestly easier to name solutions your health and safety management software doesn’t have rather than what it does. Because of this, it’s no surprise that the software market’s size is expected to hit $2.2 billion in 2025, according to data from Verdantix

These cloud-based pre-configured apps that are ready to be deployed in your company’s operations at any given moment. You have the agency to select any number of apps to build a solution that’s bespoke to your existing business needs. If these demands grow in the future, you can add more apps to your operations as long as you’re subscribed to the provider of your EHS software solutions. The ability to customize each app for your requirements is key. Your system needs to fit your processes and perform in the best way possible.

Unique business requirements may require a custom solution to meet your organization’s needs, systems that have the flexibility to build custom solutions help enterprises select the most suited vendor.

5. Supporting other solutions to effectively manage data

It’s true that when it comes to EHS software solutions, one size doesn’t fit all. Most businesses use a mix of data management approaches to manage the environment, health and safety information they possess. Because of this, EHS software is tasked to work with other platforms such as commonly available tools, internally designed systems and other commercial solutions an organization can acquire. 

This is one of the reasons why health and safety software remain powerful and relevant tools for companies who wish to develop a hassle-free compliance strategy. Most platforms on the market are ready to integrate with other solutions and support hybrid processes to deliver guaranteed environment, health and safety compliance for their users.

The top EHS software for you 

Here at Donesafe, we are dedicated to creating a safe, healthy and empowering workplace for our employees, and this extends even to our customers and other stakeholders. Our success and commitment can be directly linked to our steadfast devotion towards providing safety and quality for the workplace of our users whatever field they might be in and wherever they may be. 

We continually develop EHS software solutions that have the power to address your environment, health and safety needs, and we constantly evaluate and incorporate trends that might be beneficial for you when it comes to complying with today’s policies and regulations. 

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