Enhance workplace safety and productivity by focusing on ergonomic well-being. Assess risk, recommend improvements, and implement preventive measures to ensure a safer, more comfortable work environment.
Enhance Ergonomic Practices to Reduce Injuries and Boost Productivity
HSI Donesafe’s Ergonomics module empowers your organisation to evaluate workstations, provide ergonomic training, and monitor compliance with ergonomic standards. By using customisable checklists, images, and employee feedback, this module helps maintain an optimal ergonomic setup and prevent musculoskeletal disorders (MSDs) that often result from poor workstation designs.
- Customisable Ergonomic Checklists: Create and tailor checklists to ensure that workstations meet ergonomic standards. Employees complete the checklist by answering yes/no questions, such as chair setup, monitor and desk height, and anything else you require that’s relevant to their role.
- Upload Images and Videos for Better Visual Guidance: Enhance understanding by uploading images and/or videos of the correct ergonomic setup, providing employees with clear, visual examples of best practices.
- Assess and Improve Workstation Setup: Identify ergonomic risks in the workspace and provide suggested frameworks to improve setup for chairs, monitors, desks, and other factors that impact employee comfort and productivity.
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Checklists
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Ergonomics
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Best Practice
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WorkstationsPosture
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Desk Setup
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Visual Guides
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Compliance
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Integrate Ergonomics with your wider Health & Safety System
HSI Donesafe’s Ergonomics module connects ergonomics management with other essential EHS processes, such as incident tracking, employee records, and risk management. This holistic approach helps your organisation identify risks and prevent injuries before they occur.
Customisable Checklists for Continuous Monitoring
Tailor ergonomic checklists to your organisation’s unique needs, from office settings to industrial environments. Set up automated reminders for employees to regularly complete assessments and ensure ongoing compliance.
Identify Ergonomic Risk Factors
Ergonomic risks, such as repetitive motions or awkward postures, can be subtle and develop into musculoskeletal disorders (MSDs) over time. The module helps identify common risk factors like repetitive motions, awkward positions due to poorly designed workspaces, and cold exposure. Ensure that someone knowledgeable evaluates the workspace regularly to spot these risks early.
Individual Ergonomic Evaluations
Conduct personalised ergonomic self-assessments, either during onboarding or as part of a recurring safety campaign, to evaluate employee workspaces for potential risks. Early identification of ergonomic issues ensures that corrective actions can be taken before injuries develop.
Provide Regular Ergonomic Reminders
Keep ergonomics top of mind by setting up ongoing reminders for employees, such as weekly ergonomic tips, stretching breaks, or updates in company newsletters. This continuous engagement helps employees remain aware of how to improve their posture and work habits.
Link to Incident and Injury Records
Connect ergonomic checklists and assessments to employee records and incident reports. This integration allows you to track ergonomic-related injuries, identify patterns, and implement corrective measures to reduce risks.
Real-Time Insights for Risk Mitigation
Leverage real-time data from ergonomic assessments to proactively address potential issues, ensuring that employees are working in optimal environments.
Gain Full Visibility into Workplace Ergonomics
Help employees to review and adjust their workstations for optimum performance and minimal injury risks. Review individuals safety records and cross-chack against their self-reported ergonomic checklists.
Dashboards
Real-Time Monitoring of Ergonomic Compliance
View ergonomic assessment completion rates, flagged issues, and improvement recommendations in real time through customisable dashboards.
Reports
Generate Detailed Ergonomic Reports
Easily create reports that summarise ergonomic assessments, track compliance, and document workstation improvements. Use these reports to ensure your organisation remains aligned with ergonomic best practices.
Insights
Identify Ergonomic Risks
Analyse checklist results and employee feedback to identify common ergonomic risks, such as incorrect monitor height or inadequate chair adjustments, and address these issues before they lead to injuries.
Decisions
Data-Driven Ergonomic Improvements
Use insights from ergonomic assessments to inform decisions about workspace design and layout changes, ensuring a safer, more productive workplace.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Ergonomics
Inductions
Automate the assignment of induction courses, track compliance, and offers comprehensive reporting capabilities. Find out moreChecklists and Inspections
The checklist and inspection module enables customisable digital checklists for diverse safety and compliance needs, facilitating real-time risk identification and management. Find out moreIncident Management
Enable thorough incident tracking, investigation, and corrective actions, supporting diverse methods in an intuitive platform. Find out moreEmployee Management
Centralise employee records, including qualifications, incidents, assets, and more. Seamlessly link modules for comprehensive employee management and easy access. Find out moreInjury Management
Efficiently manage injury and workers’ compensation claims with centralised data, early intervention, automated processes, compliance, return-to-work plans, and comprehensive support. Find out moreFrequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Take a closer look!
Schedule a personalised 1:1 demo of the platform customised to your use cases