Gain a unified view of your projects by creating and managing work orders and permits from start to finish, from the one place.
End-to-End Job Management for EHS Compliance
HSI Donesafe’s Job Management module provides everything you need to coordinate and manage job tasks efficiently while maintaining compliance with safety and operational standards.
- Manage Job-Specific Permits: Issue and track permits required for specific tasks, such as working at heights, hot work, or confined spaces. Ensure compliance by linking permits directly to job tasks and requirements.
- Generate and Allocate Work Orders: Easily create work orders and assign them to the appropriate personnel. Track job progress and ensure that all work is completed in compliance with safety protocols.
- Plant and Equipment Tracking: Link jobs to specific plant and equipment, ensuring that all machinery is properly tracked, maintained, and compliant with safety standards. Manage the lifecycle of job-related equipment with ease.
- Customisable Forms and Templates: Tailor job management forms and templates to fit your organisation’s needs. Whether it’s tracking job progress, collecting data, or managing work orders, the module allows you to customise the process and export data in your preferred formats.
- Keep all you job and project metadata in one place: Using other job management systems? With HSI Donesafe you can integrate with external systems and have access to all you job data when you need it.
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Permits
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Work Orders
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Plant & Equipment
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Custom FormsCustom Templates
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Integrations
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Project Meta-data
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ComplianceWorkflows
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Document ManagementNotifications
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Automation
Integrate Job Management with Safety and Compliance Systems
HSI Donesafe’s Job Management module integrates seamlessly with other EHSQ modules, ensuring that all jobs are managed safely and efficiently. Link job data with incident reports, contractor management, and equipment tracking for full operational oversight.
Link job/project register to other modules
Keep track of everything related to each job. Link to inductions, checklists, audits, incidents, hazards and anything that’s relevant to your projects.
Permit and Compliance Management
Ensure that all job-specific permits are issued and tracked in line with safety and regulatory requirements. Automate compliance checks, linking permits to job-specific actions for better visibility and control.
Contractor and Equipment Management
If the Contractor Management module is enabled, ensure that external contractors have the necessary qualifications and permits to perform their tasks. Track job-specific plant and equipment usage to ensure safety and compliance.
Automated Workflows and Notifications
Automate the job management process with workflows that ensure tasks are completed on time. Receive notifications when permits are about to expire or when jobs require follow-up actions.
Turn Job Management Data into Actionable Insights
HSI Donesafe provides detailed reports and dashboards that give you full oversight into job management activities, helping you identify risks, track job progress, and ensure compliance.
Dashboards
Real-Time Job Tracking
View real-time data on job status, permits, and work orders. Customisable dashboards ensure that your team has full visibility into job progress and compliance at a glance.
Reports
Generate Job and Compliance Reports
Create and schedule reports on job tasks, permit usage, equipment tracking, and contractor management. Ensure your organisation is meeting its job management and safety obligations with tailored reporting.
Insights
Identify Risks and Bottlenecks
Use data insights to spot potential job-related risks, such as overdue permits or under-utilised equipment. Take corrective actions to ensure jobs are completed safely and efficiently.
Decisions
Make Informed Job Management Decisions
With full oversight into job tasks, equipment, and compliance, make data-driven decisions to optimise job workflows, minimise risks, and ensure all work is completed on time and in compliance with safety standards.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
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No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Job Management
Checklists & Inspections
Effortlessly run any checklist and inspection anytime, anywhere. Find out moreFrequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
Take a closer look!
Schedule a personalised 1:1 demo of the platform customised to your use cases