Register, track and communicate with site visitors via their own device, while protecting reception staff via a fully hands-free sign-in experience.
Manage all visitor interactions from a single source solution
Let HSI Donesafe’s Visitor Management module effortlessly manage your visitor management processes with a single-source, cloud-based solution. Link seamlessly into the broader platform, meaning you can customise your dashboard to include visitor reporting diagnostics among other key metrics
- Cloud-based platform: Donesafe is a cloud-native platform built to deliver virtually unlimited scale and concurrency.
- No-code configurability: Offering market-leading configurability within a completely codeless environment.
- Mobility built-in: Donesafe works securely on any mobile device or browser, anywhere, online and offline.
- Maximum adoption: Donesafe simplifies the entire end-user experience driving record employee participation levels organisation-wide.
- Modular architecture: Donesafe is a modular platform allowing organisations to easily add new modules that are intelligently inter-connected and interoperable.
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Induction
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Registration
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Alerts
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PermitNotification
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Entry
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Hazards
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EmergenciesReception
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ContractorsPartners
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Identification
Collect and connect the dots you never knew existed
Drive greater efficiencies through your organisation
HSI Donesafe’s Visitor Management supports reduced administration via streamlined, automated processes. Repeat visitors will already be logged within the system, and notifications are sent directly to the contact being visited. End-of-day automatic sign-out ensures that visitors are logged out of the system each day, and historical sign-out executes the same function when a visitor has traveled to multiple sites.
Ensure your visitor management aligns with organisational safety protocols
With completely hands-free sign-in, your reception staff can oversee the visitor registration process with zero contact. And with functionality such as photo identification badges and time logged entry and exit, you will always know who is on-site and for what purpose.
Protect your people, assets and data
With completely hands-free sign-in, your reception staff can oversee the visitor registration process with zero contact. And with functionality such as photo identification badges and time logged entry and exit, you will always know who is on-site and for what purpose.
Define your own unique visitor experience
Ensure a positive first impression with the ability to tailor the visitor registration and engagement process. Customise forms, acknowledgements and videos to be completed by visitors at specific sites, and even add a testing component for visitors to pass prior to entry. With the kiosk option, you can also change colours, labels and add a corporate logo to align with your organisations brand identity.
Flexible deployment options to suit your business
HSI Donesafe’s Visitor Management module can be activated within your organisation to suit your specific needs. Available as both a freestanding kiosk option, or simply via QR code posters executed at site entry-points.The intuitive interface means that your visitors can easily navigate the process on their own device without reception staff involvement.
Drive greater efficiencies through your organisation
HSI Donesafe’s Visitor Management supports reduced administration via streamlined, automated processes. Repeat visitors will already be logged within the system, and notifications are sent directly to the contact being visited. End-of-day automatic sign-out ensures that visitors are logged out of the system each day, and historical sign-out executes the same function when a visitor has traveled to multiple sites.
Close the gap between data and action
Experience 360-degree oversight of your entire visitor management program. Uncover hidden blindspots, track operational hazards, monitor unsafe behaviours, and identify compliance gaps. Take immediate action with intelligent automation or human intervention to mitigate risk and ensure compliance.
Dashboards
Customisable dashboards delivered to any device, anywhere
Harness global visibility and control all in one place with configurable reports & widgets. Role-specific views let every department focus on the metrics, actions, and tasks that matter most. Track team progress, status, events & more. Get real-time visibility to visitor location, time on-site, and links to logged hazards or incidents.
Reports
Build the most advanced reports to meet any requirement
Create, customise, and schedule advanced reports easily with the attributes and visualisations of your choosing. Leverage the data that’s important to you and generate reports such as visitor non-conformance, induction status, impending license, documentation or contract expiry by PCBU, and many more.
Insights
Eliminate all blindspots and start driving big data insights
Move from hindsight to foresight with insight-led data that gives your entire organisation visibility of what’s important to make smarter, quicker decisions that matter. Uncover key insights surrounding visitor on-site behaviours (eg. time on-site), visitor attendance rate, and PCBUs with repeated certification lapses or instances of non-compliance to name a few.
Decisions
Smarter actions start with smarter decisions, faster
Donesafe’s robust data management framework is designed to structure data capture that can be translated into real-time actions (workflows automations) or data insights to drive-decision ready workplaces. The Donesafe platform helps you to connect your people, processes, and your operational ecosystem to deliver data and insights for precise decision-making organisation-wide.
Features
All the cutting-edge tools you need, to deliver best-in-class results, effortlessly
Click the icons to explore the platform
No-Code
No-Code
Donesafe is engineered to be no-code configurable from the ground up. Build and deploy use cases in a matter of hours with an intuitive user interface that lets you design seamless forms, workflows, automations and actions.
Mobile
Mobile
Access Donesafe on any device with our native mobile first platform. Compatible with Apple, Android and Windows devices, the Donesafe platform can even work when offline.
Forms
Forms
Add logic to make your forms smart. Forms can make decisions for users, input data automatically, show and hide fields and drag and drop files. Removing hurdles and making data input fast and easy encourages system-wide participation.
Workflows
Workflows
Design, build and automate robust workflows that can be quickly adapted and customised as enterprise processes change. No-code needed and deployed in minutes.
Automation
Automation
Remove the time heavy administrative burdens and spend more time doing high level tasks. Achieve more with less resources.
API
API
Seamlessly communicate with third party systems and applications to send and receive data from one database to the other. Sync in real time or set time intervals of your own choosing.
Single sign-on
Single sign-on
Ensure a seamless experience with single sign-on capabilities. Users require a single set of credentials in order to access all areas of Donesafe.
Alerts
Alerts
Create multi-level alerts for goals and thresholds, and setup real-time notifications for critical events and workflow status.
Dashboards
Dashboards
Create any number of dashboards that are uniquely tailored to each job role, site or individual in Donesafe. End users can have a simple dashboard, while managers can have multiple reports, alerts and actions that relate only to them.
Custom reports
Custom reports
Create and save a report that interrogates any data field within the platform. This includes drilling right into sites, worker roles, date ranges, workflow progress, status and more. Saved reports automatically become a widget that can be placed on your dashboard.
Data migration
Data migration
Data migration is made easy using our DIY import tool. Donesafe’s data migration can be performed by your account manager or yourself. Map data from Excel spreadsheets directly to the fields within the Donesafe system and import.
27001 security
27001 security
Donesafe is hosted on Amazon Web Services, and is trusted by defence and government organisations. ISO 27001 compliance is a part of our overall focus on security.
Actions
Actions
Actions can be automatically created and sent to workers based on specific conditions. Donesafe will even follow up on actions if they are not marked as complete. Includes preventative actions and corrective actions (CAPA).
Scheduler
Scheduler
Create a system that automatically keeps workers accountable for recurring tasks. Schedule actions, audits, observations or consultations easily and assign them to those that need to complete it.
Language translator
Language translator
Tailor Donesafe to support multiple geographic locations. Configure the primary language of each location or division across your organisation
Data exporter
Data exporter
Export all reports and compliance data with a click of the button. Perfect for presentations or reporting legislative requirements, such as OHSA 300 (USA).
Discover other modules that play well together with Visitor management
Incident Management
Capture, track, investigate and report on all incidents and near-misses Find out moreChecklist & Inspections
Create customised online checklists to automate safety and operational behaviour, and inspections. Find out moreSafety Meetings
Schedule, manage and track safety meeting follow-ups, and link to other Donesafe modules. Find out moreContractor Management
End-to-end management of contractor approval, registration, insurances, licenses and site inductions.. Find out moreFrequently asked questions
How does Donesafe’s pricing work?
Donesafe works with companies ranging from 5 to 500,000 employees across all industries, each with unique needs and use cases. We’ve found that custom pricing is the best way to effectively serve such a diverse customer base. Pay only for what you need – pricing is calculated on your business size (number of workers) and the number of application modules you need. We can give you a quote instantly, so get in touch to get a price. We won’t bite!
What factors determine your pricing?
We don’t want you to pay for features and services that you don’t need, so we need to know a little more about your business in order to provide you with an accurate quote. Additional help getting started, or features, or the number of workers in your business are factors that influence our pricing. Let’s talk and get specific!
How do you define a worker?
A worker is anyone in your organisation. Using workers (rather than just administrative users) is a unique competitive advantage when compared to our competitors. We believe everyone should be part of the compliance conversation and building a strong culture of engagement is central to that. By having all your users in the system, Donesafe can create more intelligent permissions and escalation settings, create unique user experiences, deliver ‘just in time’ learning and notifications, and much more.
Do I have to pay for every worker or employee?
Don’t worry, a worker cost is a fraction of the price you would normally be charged per administrative worker. You do not need to pay more for your administrative workers. In general, Donesafe is a more affordable platform than its competitors.
Do I have to get all the application modules?
No, you can pick and choose the modules that best suit you to begin with. It is easy to plug in additional modules later as your organisation requires them.
Does Donesafe provide a trial?
Yes! We want you to see the impact that Donesafe can have on your business, but for most folks, that’d be hard to accomplish all on your own. When you invest time in Donesafe, we invest time in you. We’ll provide a guided walkthrough of our software with one of our dedicated team members. If you’d like to get your hands on it, we can help set it up and provide a sandbox of your environment, so you can get your hands dirty as we continue discussions!
What is the difference between you and other providers?
Online compliance solutions can deliver huge benefits and offer a world of promise, but most solutions fail early on, especially for companies that don’t have dedicated project teams to implement and manage the solution. On top of that, many systems are too rigid in their forms, workflows, reports and automation – and this means you and your staff struggle to adopt the new technology. This is where Donesafe succeeds where others fail. It’s simple enough for a non-technical person to use and robust enough to provide enterprise-quality results with minimal set-up effort.
Is Donesafe secure and GDPR compliant?
Donesafe has offices worldwide with dedicated hosting in the EU, US, Australia, and Asia with a certified server infrastructure. We are fully GDPR compliant, ISO 27001 certified and can ensure enterprise-grade data security and privacy.
What is visitor management software?
Visitor management software is an essential tool for organisations looking to streamline the registration, induction, and communication with visitors on their sites. With this software, organisations are able to keep their people, equipment, and data safe by having a clear and accurate record of all visitors across multiple locations.
Through effective implementation of visitor management software, organisations are able to communicate hazards and emergencies effectively to visitors on their sites, helping to keep everyone safe. Additionally, by integrating visitor management software with a broader health and safety management system, organisations are able to gain valuable organisational insights that can help them improve overall operational efficiency.
Whether you’re looking to streamline your visitor registration process or simply stay compliant with health and safety regulations, visitor management software is an essential tool for any organisation. So if you’re looking to keep your people, equipment, and data safe while maintaining efficient communication with visitors on your sites, be sure to consider investing in a robust visitor management system today.
Take a closer look!
Schedule a personalised 1:1 demo of the platform customised to your use cases